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Saturday, October 31, 2020

8 Best Practices for Computer Usage in the Workplace

As our world has transitioned into one that is connected through computers, most businesses have instituted their use into the company’s daily operations. As with any good thing, however, there are kinks in the process, and the misuse of office computers can allow classified information to fall into the wrong hands.

By following a few computer best practices (with tips) I’m going to share with you in this post, however, most computer-related office problems are easy to resolve.

Computer Best Practices for Secured Performance at work place

Best Practices For Computer Usage In The Workplace

Best practice 1: Communicate with the IT Department Regularly

The IT department possesses the knowledge necessary to prevent work computer breaches, and it is crucial for business managers and executives to keep up-to-date with their findings and recommendations. If what they are trying to communicate is difficult to understand, the conversation should not halt until managers are able to understand the complexities of any potential issues. They may recommend updates that can help day-to-day operations run smoother or new security programs to keep from getting hacked.

The IT department is also responsible for backing up and managing all the data on your computer. They will use systems like Actifio Copy Data Storage to ensure the data is properly managed. Visit CPU Inc’s Actifio page to learn more about that system. Good communication with the IT department will ensure that all these systems are properly installed and running.

Best practice 2: Password Strength

In most workplaces, tenure and position have a lot to do with the information revealed to various employees. In this case, passwords are provided to keep those who do not need access to certain material from receiving it. In order to decrease the chances of unauthorized access, passwords should be no less than eight characters, should not contain the intended users name or personal information, and contain a combination of letters, numbers and symbols with at least one upper-case letter.

Best practice 3: Opt Not to Save Passwords

Most computers will give the option for a user to save their password the first time they enter it. While this is convenient and sometimes optimal for home computers, it should never be selected in the office environment. Employees should be advised not to save passwords in their computers.

Best practice 4: Network File Shares vs. Local File Shares

Local file shares allow all employees who have access to a company computer the ability to view files that may be intended only for senior executives and others on the upper end of the company ladder. Instead, utilize network file shares to collaborate with others on projects.

Best practice 5: Password Protection for Added Security

Throughout the course of a busy day, it is common for employees to be required to leave their desk for an extended period of time, and sometimes they may not have been expecting to be away for very long. In this event, computers with password protection activated will automatically lock the computer after a predetermined time span, and your IT department can help you set this up.

Best practice 6: Encrypted Files: An Added Security

For a company’s most secure information, it is worth the investment of encrypting software to minimize the possibility of infiltration. Encryption protects the files even if a company laptop is stolen as the information they contain is unreadable. It is even a good idea to encrypt certain email correspondence regarding private information.

Best practice 7: Beware of Email Scams

While the Internet has opened up a world of opportunity for entrepreneurs, it has also become a platform for the few bad apples that possess the knowledge of infiltrating intricate information and files. If an email is received that is at all questionable, IT should be promptly notified to verify the validity of the correspondence. They have the knowledge to identify spam and other malicious online mail.

Best practice 8: Filter Junk Mail

Another great way to protect against email scams is to enable the junk email filter. These filters are often already activated in many email programs, and they automatically send suspicious messages to the junk folder.

Gabriel Lexus is a freelance writer who enjoys writing about technology and giving advice to others. Connect with Gabriel on Google+ to learn more about him.
Olawale Danielhttps://olawaledaniel.com/
Olawale Daniel is a business builder and psychologist, a network marketing professional, a world-class motivational speaker, a successful internet entrepreneur and a digital media strategist interested in all things mobile and digital — start-ups, media, branding. He started TechAtLast back in 2010 as a platform to quench his thirst for latest technologies. As a motivational speaker and author, Olawale has published several motivational and personal development books and he's currently working on "SUCCESS AHEAD - Don't Quit" which is billed to hit the stand by Q4 of the year. He writes regularly on his personal website on motivation and personal lifestyle and tips for network marketing success, OlawaleDaniel.com. His latest book on How to Sponsor More People in Your Network Marketing Business is still one of the best sellers in its category. He's presently working as a Health and Wellness consultant at BURN SLIM TRIM Inc., a firm that helps people regain their perfect lifestyle through state-of-the-art recent discoveries way back from nature. He's also the brain behind FOBCourse, a business university for startup entrepreneurs in Africa.

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