Cloud Email Hosting: Why and When to Move your Email Services to the Cloud

If you’re planning to move your email hosting to the cloud, you may feel like you’re at a crossroads when it comes to choosing a provider.

After all, the majority of providers will offer the same advantages. They will all allow employees to access their business email from any device with an internet connection. Most will be able to do so whilst still offering a company’s website domain name as their email suffix.

As you can imagine, nearly all of them will boast of incredible security features, impressive uptime and the ability to take care of any virus or spam that rears its ugly head.

Why moving email hosting to the cloud?

Moving email host to the cloud

With these key advantages as a backbone, it’s little wonder that businesses of all sizes are so keen to move to the cloud. Small businesses tend to be particularly pleased with the cost advantages of hosting their email services online. After all, it’s not just the just the cost of an email server that they can save money on. It’s also the cost of running, maintaining and upgrading it.

Large worldwide corporations are often delighted to experience continuity for email access across their entire business network. Most professionals are familiar enough with the concept of cloud email, thanks to similar services like Gmail and Yahoo! Mail. Even so, cloud providers can create a seamless transition from server-based email to cloud-based email, to the point where no-one may even notice the difference.

So, does it really matter what company you let host your email exchange?

Of course it does! Business email is serious stuff. More often than not, it contains important and confidential documents. Even if it makes business sense to give control of email storage to another company, it is still a big deal. Businesses should be on the hunt for the most reliable, trustworthy email provider.

For starters, there is likely to be a price difference for the service provided. Most cloud providers offer price packages with differing inbox sizes and attachment limits, depending on the needs of a business. Considering the cost requested is often per mailbox, it is worth looking over the variety of packages available.

So, what should I look for in an email host?

There are companies available which understand that the requirements of a business tend to change as time goes on. These email hosts recognise that businesses grow, employees join and all of a sudden their inboxes are too small. They can also face tough times and need to reduce overheads somehow.

For that reason, a lot of small businesses like to choose an email host which offers a scalable service that can be upgraded or downsized as necessary with the minimum of fuss.

Businesses also like to trust their email with a reputable company that they feel comfortable being dependent on. Many will look for references from their peers in order to ensure that the service they receive is exactly to their requirements.

Those who do this should be able to enjoy the multitude of benefits that cloud-based email provides without even the slightest hitch in the day-to-day running of their business. Now, that is an exciting prospect for any business owner.