Advanced Inventory 101: How to Properly Manage Inventory in Your Busines

When it comes to keeping tabs on both the raw materials and finished goods that ultimately make up your supply flow, it pays to be scrupulous. At a general level, inventory management is a blanket term for a systematic method of sourcing, storing, and ultimately getting your inventory to market. From a business perspective, effective management of your inventory is about maintaining stock levels at an appropriate amount, while ensuring you make them available at the right time and place for a price that is consistent with your costs and profit margin.

An important concept for any entrepreneur, business founder, or independent brand representative to wrap their head around, keeping an eye on everything from the bill of materials on Xero to the exact location of all current products is necessary to stay competitive in a market heavily dominated by global conglomerates.

Advanced Inventory Management Guide to Growing A Successful Brand

Advanced Inventory Management 101
Advanced inventory management is a blanket term for a systematic method of sourcing, storing, and ultimately getting your inventory to market.

Inventory management helps you organize your business process, it is a systemic way of sourcing, sorting, storing, and the process of pushing product to the end-users.

Basic inventory vis-à-vis advanced

Although it is necessary for any organization to master the basics of inventory management before graduating to anything more complicated, it is important to make the leap quite quickly in order to stay competitive. In general, the important elements for basic inventory include purchase invoicing, sale invoicing, payment collection, and reports. In other words, it pretty much just accounts for the various elements of the transaction.

Topics for advanced inventory

Advanced inventory, on the other hand, begins to unravel the details. Here you will begin focusing on well-organized location names and labels, units of measure, a good starting count, and importantly – software that tracks all inventory activity. This will allow for good policies to remain consistent, for enhanced traceability, and for more complete relationship management.

Why is inventory management software important?

As you can start to see, once you get into a more nuanced approach to tracking your inventory, you’re going to need some help to stay on top of all the moving parts and to provide yourself with a big picture overview. From your role as a vendor to the type of customer service you’re able to offer after a sale has taken place, good inventory management will ensure you don’t overlook anything vital and that you can anticipate issues before they turn into problems.

What will advanced inventory management software allow me to do?

Once you’ve got a handle on your basic finances, advanced inventory management will give you the power to look towards the future with a plan and strategy in place. Of course, your exact needs will depend on the size and structure of your organization, but for many growing businesses, there are a few key features that will help.

The ability to track and report inventory across multiple locations and to have a single data entry point for multiple systems is key. You also want to be able to track parts using serial numbers and/or expiration dates and to have codified pricing rules in place. Depending on your operation, you might also want a product configurator that gives customers the freedom to customize a product, or a multi-currency feature to receive and convert payments internally. Ultimately, it is important to do your research to see what is available and ensure you end up with the features most appropriate for your goals moving forward.


8 responses to “Advanced Inventory 101: How to Properly Manage Inventory in Your Busines”

  1. Priya Sharma Avatar
    Priya Sharma

    I’m Priya and I am glad to find this informative post. A very good post. Thanks for sharing such information with us.

  2. Cha Avatar

    You are right, Olawale! Even you are a small or big company, advanced inventory management is a great help for future references.

    1. Olawale Daniel Avatar

      Yes, Cha!

      An advanced inventory management system is a way to go for businesses that want to properly scale in this new age – especially now that every business is now on lockdown, you need an automated mode of documenting the business processes, and that is what advanced inventory management software would give you. Be it, small or big enterprise, you need a proper and systemic way of storing information about your goods, sorting them as against loss misrepresentation, and properly documenting them for future use.

      Thanks for coming around Pal.

  3. Saurabh Avatar

    Nice article for Inventory Olawale, I am totally agree with all factors that you shared in this article….

  4. ishika rawat Avatar
    ishika rawat

    As we all know about coronavirus, it has hit china very badly and now its impact is seen on gadgets and other industries of India as well as other countries also.

    1. Olawale Daniel Avatar

      The virus started from China truly, but the failure to warn the rest of the world about it caused the massive spread we are witnessing today.

  5. Monika Goel Avatar
    Monika Goel

    Great article Olawale! Inventory management can be very challenging if businesses do not use any software to keep it organized and up to date. An inventory management application provides real-time inventory items status, automates manual processes like record keeping, keeps everyone involved on the same page of the process, and much more. Some of the best inventory management software one can choose from are- Acctivate, Fishbowl, HandiFox, Order Time, and Shopify.

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