Content management software is playing an increasingly active role in tech startups, many of which use content management to improve workflow, reduce paper, and make file indexing more fluid.
Mozilla (Firefox) and Automattic (WordPress) are two prominent examples who used CMS to enhance the productivity of their remote teams. Before they became hugely successful companies, Mozilla and Automattic needed an effective way for their employees to collaborate on a universal platform. This platform became content management software similar to Contentverse. With content management, they achieved their collaborative goals, even with team members situated across the world. Now, WordPress powers over 60 million web sites, and Firefox has over 450 million users. Calling their ventures a success would be putting it lightly.
In addition to tech startups, there is an eclectic variety of companies and institutions that have benefited from content management software. Law enforcement has used content management to keep better track of records, banks have used it to maximize document security, and universities use content management software frequently to share educational data.
Regardless of your business’ niche, it can likely benefit from the increased workflow of content management software, which has several benefits for startup businesses and institutions:
Improved Universal Accessibility
Whereas some content management software is restrictive regarding apps and operating systems, most content management software can be quickly used with your already-existing Windows apps. They’re also compatible with the majority of scanners and input devices. In addition, the hosted cloud versions of CMS can work in a Mac environment through any web browser. You can use whatever you’re comfortable with to access content management software, making it a practical option for all of your co-workers. Likely not everyone at your business is a tech wiz, and that’s OK. The universal tendencies and ease-of-use of quality content management software is very easy to learn.
CMS let you quickly Find and View Files
Remember the days when manila folders were routinely strewn across office desks? It’s a faint memory for most companies that utilize content management software. With content management software, you can find any file in an instant, even if you just remember a sliver of its name. Its efficient search functions make cumbersome manual document searches a thing of the past.
In addition to the ability to quickly find files, content management software acts as a nearly universal file reader. You no longer have to install an abundance of programs just to access a specific file type. Most software allows users to view over 400 different file types, regardless of whether the native app is installed. Adobe Illustrator, Microsoft Access, and AutoCAD files are just a few file types that content management software can access in an instant.
Enhanced content security
Every company has sensitive files. It’s up to you to keep them that way. CMS makes that job a whole lot easier, with highly secure 128-bit encryption making sure that your content is for your eyes only, or whoever you allow. You can even apply the “double secret” function to specific files, which will allow files to have two layers of encryption. Even with all this security, accessibility is never sacrificed, and your files are never altered from their native format.
It reduces office paper usage
Paper costs can be a hassle without content management software. Digitalizing your documents and placing them on content management software has a vast number of benefits, one of them being the money you can save each year on using less paper. Also, CMS tracks every single action, so handwritten reports are rarely necessary. And since most can be accessed from anywhere, even on your smart phone and tablet, you can use this paper-saving methodology everywhere at any time.
Utilize automated workflow
The power of content management makes managing a project’s workflow a lot easier. When you’re finished working on a particular file or assignment, content management software automatically sends the file to the next collaborator in line, which is fully customizable. This makes managing projects a breeze; you no longer have to be worried about every single aspect of the project’s workflow. With CMS, workflow is fully automated.
Content management softwares makes it easier for collaboration between different people at different location of the world, not to talk of office location where data could be inputted in a matter of seconds with the use of CMS system such as ERP and others.
What do you think about content management softwares such as WordPress, Mozilla etc.? Please share your views below.